Exhibitor Schedules

Review important information to plan your upcoming experience at EBACE2018 including exhibit hours, move-in/move-out and deadlines.

Exhibit Hours

Tuesday, 29 May 10:00 – 18:00
Wednesday, 30 May 09:00 – 18:00
Thursday, 31 May Exhibit Halls 09:00 – 16:00
Static Display 09:00 – 14:00

EBACE management reserves the right to make changes to the exhibit hours with advance notice.

Exhibitor Service Desk

EBACE management provides a designated on-site area where exhibitors can order supporting items and services for their stand from EBACE-preferred and exclusive service suppliers.

Exhibitor Service Desk Schedule

Thursday, 24 May 12:00 – 17:00
Friday, 25 May – Sunday, 27 May 08:00 – 17:00
Monday, 28 May 08:00 –19:00
Tuesday, 29 May – Wednesday, 30 May 08:00 – 18:00
Thursday, 31 May 08:00 – 18:00

Move-in Schedule – Palexpo

Move-in for Palexpo begins on Tuesday, 22 May 2018, on a targeted basis.

Note: All exhibits must be set and in place by 15:00 on Monday, 28 May 2018, so that aisle carpeting can be installed.

If the exhibit space is not occupied by this time, EBACE management will consider it canceled by the exhibitor and assumes the right to use such space as deemed appropriate. All EACs/stand builders/exhibitors needing to continue working on their stands after normal work hours – between 19:00 and 07:00 – must complete the Extended Hours Request form and pay the appropriate fees (listed below) which cover additional lighting and security costs. Once the form has been submitted, the fees become payable in full – no exceptions. Exhibitors must exit the exhibit hall via door 620 and will be required to sign out.

Extended Work Hours Fees:

  • $58 per hour, per stand for work between 19:00 – 22:00
  • $500 flat fee, per stand for work between 22:00 – 07:00

All after-hours work is done at the stand builder/EAC’s own risk. Neither EBACE nor Palexpo will be held liable for any damage which may occur to the exhibitor’s goods, materials and/or installations.

Exhibitors having questions about additional hours for indoor set up should contact EBACE management at [email protected].

Raw Space Exhibitors

Tuesday, 22 May 08:00 – 17:00
Wednesday, 23 May 08:00 – 17:00
Thursday, 24 May 08:00 –17:00
Friday, 25 May 08:00 – 17:00
Saturday, 26 May 08:00 – 17:00
 Sunday, 27 May  08:00 – 17:00
 Monday, 28 May  08:00 – 15:00

Shell-Scheme Exhibitors

Saturday, 26 May 08:00 – 17:00
Sunday, 27 May 08:00 – 17:00
Monday, 28 May 08:00 –15:00

Move-in Schedule – Static Display of Aircraft

While all aircraft must arrive on Sunday, 27 May 2018, general move-in for the static display is Monday, 28 May 2018, from 8:00 to 19:00. As Geneva International Airport is in continuous operation with airline and business aircraft, early move-in is not permitted.

Static Display Exhibitors

Monday, 28 May 07:00 – 19:00

Move-out Schedule – Palexpo

Move-out for Palexpo will begin at 16:00 on Thursday, 31 May 2018, and all materials must be removed by 17:00 on Saturday, 2 June 2018.

All exhibits must remain staffed and in place until the show closes at 16:00 on Thursday, 31 May and exhibitors may not begin dismantling their exhibits before 16:00. Please plan accordingly. Exhibitors found in violation of this rule will be ineligible for the indoor exhibit space priority draw for EBACE2019.

TWI/IEL, the official freight forwarder for EBACE, reserves the right to ship (freight collect) packages, cartons, crates, etc., left in the Palexpo exhibit hall beyond the days and times of dismantling, unless special contract arrangements are entered into by the exhibitor and TWI/IEL.

Exhibit Halls

Thursday, 31 May 16:00 – 23:00
Friday, 1 June 07:00 – 20:00
Saturday, 2 June 07:00 –17:00

Move-out Schedule – Static Display of Aircraft

Static display exhibitor move-out begins at show closing, 14:00 on Thursday, 31 May 2018. Aircraft movements will begin after 15:45 that same day. All aircraft and exhibit materials must be removed by 15:00 on Thursday, 31 May 2018.

Aircraft will be moved out of the static display in the approximate order they were moved into the static display. Exhibitors located in Zones 1 and 2 can anticipate their aircraft being moved approximately three hours after the first movement (approximately 18:45). All aircraft must either depart or be returned to the exhibitor-appointed FBO by 19:00 on Thursday, 31 May 2018.

Departure reservations are required by Geneva International Airport and will be allocated by EBACE management and GVA to each departing aircraft. Exhibitors should inform EBACE management about their departure intentions as soon as practical. Due to the high number of departures on Thursday, 31 May 2018, adjustments to departure times and PPR slots may not be available until after Monday, 21 May 2018.

In order to facilitate a smooth move-out, exhibitor personnel will observe the following schedule on Thursday, 31 May 2018.

Static Display Move-Out Schedule

14:00 Show closes to attendees
14:15 – 14:30 Security will escort attendees from static display
14:00 – 15:00 Exhibitors pack display materials
15:15 Security clears ramp of all personnel
15:30 Once ramp is cleared, airport begins removing security barricade
15:45 First aircraft movements begin

Due to the high levels of security at Geneva International Airport, only one hour is allotted for exhibit teardown. Exhibitors must plan their exhibit tear down accordingly and plan to have all exhibit materials – including signs, flags, banners, carpet, fencing and furniture – packed and forklift-ready within this one hour timeframe.

Registration Hours

Saturday, 26 May  09:00 – 17:00 Exhibitor Registration
Sunday, 27 May  09:00 – 18:00 Exhibitor & Press Registration
Monday, 28 May  08:00 – 18:00 Exhibitor, Attendee & Press Registration
 Tuesday, 29 May  08:00 – 18:00 Exhibitor, Attendee & Press Registration
 Wednesday, 30 May  08:00 – 18:00 Exhibitor, Attendee & Press Registration
 Thursday, 31 May  08:30 – 16:00 Exhibitor, Attendee & Press Registration

Exhibitor Deadlines

9 November, 2017 Exhibitor Application Priority Deadline
16 March, 2018 Co-Exhibitor Request Form Due
 30 March, 2018 Exhibitor-Hosted Stand Event Request Form
EAC Intent-to-Use Form and EAC Contract Due
 Stand Drawing Approval Due – Raw and Multi-Level Stands