Exhibitor Schedules

Review important information to plan your upcoming experience at EBACE including exhibit hours, move-in/move-out and deadlines.

Exhibit Hours

Tuesday, 21 May 10:00 – 18:00
Wednesday, 22 May 09:00 – 18:00
Thursday, 23 May Exhibit Halls 09:00 – 16:00
Static Display 09:00 – 14:00

EBACE management reserves the right to make changes to the exhibit hours with advance notice.

Exhibitor Service Desk

EBACE management provides a designated on-site area where exhibitors can order supporting items and services for their stand from EBACE-preferred and exclusive service suppliers.

Exhibitor Service Desk Schedule

Thursday, 16 May 12:00 – 17:00
Friday, 17 May – Sunday, 19 May 08:00 – 17:00
Monday, 20 May 08:00 – 19:00
Tuesday, 21 May – Thursday, 24 May 08:00 – 18:00

Move-in Schedule – Palexpo

Move-in for Palexpo begins on Tuesday, 14 May, on a targeted basis.

Note: All exhibits must be set and in place by 15:00 on Monday, 20 May 2019, so that aisle carpeting can be installed.

If the exhibit space is not occupied by this time, EBACE management will consider it canceled by the exhibitor and assumes the right to use such space as deemed appropriate. All EACs/stand builders/exhibitors needing to continue working on their stands after normal work hours – between 17:00 and 07:00 – must complete the Extended Hours Request form and pay the appropriate fees (listed below) which cover additional lighting and security costs. Once the form has been submitted, the fees become payable in full – no exceptions. Exhibitors must exit the exhibit hall via door 620 and will be required to sign out. Additional set-up hours for the static display are not permitted.

Extended Work Hours Fees:

  • Application and payment in before 14:00                 $500
  • Application and payment in after 14:00                    $750

All after-hours work is done at the stand builder/EAC’s own risk. Neither EBACE nor Palexpo will be held liable for any damage which may occur to the exhibitor’s goods, materials and/or installations.

Exhibitors having questions about additional hours for indoor set up should contact EBACE management at [email protected].

 Exhibitors Move-In Hours

*Please reference the target move-in floor plan for your specific move-in time. Due to scheduling, your target move-in date/time is the earliest you can begin install.

Tuesday, 14 May 07:00 – 17:00
Wednesday, 15 May 07:00 – 17:00
Thursday, 16 May 07:00 – 17:00
Friday, 17 May 07:00 – 17:00
Saturday, 18 May 07:00 – 17:00
Sunday, 19 May 07:00 – 17:00
Monday, 20 May 07:00 – 15:00

Shell-Scheme Exhibitors Move-In Hours

Saturday, 18 May 07:00 – 17:00
Sunday, 19 May 07:00 – 17:00
Monday, 20 May 07:00 – 15:00

Move-in Schedule – Static Display of Aircraft

While all aircraft must arrive on Sunday, 19 May 2019, general move-in for the static display is Monday, 20 May 2019, from 07:00 to 19:00. As Geneva International Airport is in continuous operation with airline and business aircraft, early move-in is not permitted.

Static Display Exhibitors

Monday, 20 May 07:00 – 19:00

Move-out Schedule – Palexpo

Move-out for Palexpo will begin at 16:00 on Thursday, 23 May 2019, and all materials must be removed by 17:00 on Saturday, 25 May 2019.

All exhibits must remain staffed and in place until the show closes at 16:00 on Thursday, 23 May and exhibitors may not begin dismantling their exhibits before 16:00. Please plan accordingly. Exhibitors found in violation of this rule will be ineligible for the indoor exhibit space priority draw for EBACE2020.

TWI/IEL, the official freight forwarder for EBACE, reserves the right to ship (freight collect) packages, cartons, crates, etc., left in the Palexpo exhibit hall beyond the days and times of dismantling, unless special contract arrangements are entered into by the exhibitor and TWI/IEL.

Exhibit Hall Move-Out

Thursday, 23 May 16:00 – 23:00
Friday, 24 May 07:00 – 20:00
Saturday, 25 May 07:00 – 17:00

Move-out Schedule – Static Display of Aircraft

Static display exhibitor move-out begins at show closing, 14:00 on Thursday, 23 May 2019. Aircraft movements will begin after 15:45 that same day. All aircraft and exhibit materials must be removed by 15:00 on Thursday, 23 May 2019.

Aircraft will be moved out of the static display in the approximate order they were moved into the static display. Exhibitors located in Zones 1 and 2 can anticipate their aircraft being moved approximately three hours after the first movement (approximately 18:45). All aircraft must either depart or be returned to the exhibitor-appointed Ground Handling Agent by 19:00 on Thursday, 23 May 2019.

Departure reservations are required by Geneva International Airport and will be allocated by EBACE management and GVA to each departing aircraft. Exhibitors should inform EBACE management about their departure intentions as soon as practical. Due to the high number of departures on Thursday, 23 May 2019, last minute adjustments to departure times may result in PPR slots not being available.

In order to facilitate a smooth move-out, exhibitor personnel will observe the following schedule on Thursday, 23 May 2019.

Static Display Move-Out Schedule

14:00 Show closes to attendees
14:15 – 14:30 Security will escort attendees from static display
14:00 – 15:00 Exhibitors pack display materials
15:15 Security clears ramp of all personnel
15:30 Once ramp is cleared, airport begins removing security barricade
15:45 First aircraft movements begin

Due to the high levels of security at Geneva International Airport, only one hour is allotted for exhibit teardown. Exhibitors must plan their exhibit tear down accordingly and plan to have all exhibit materials – including signs, flags, banners, carpet, fencing and furniture – packed and forklift-ready within this one hour timeframe.

Registration Hours

Saturday, 18 May 09:00 – 17:00 Exhibitor Registration
Sunday, 19 May 09:00 – 18:00 Exhibitor & Press Registration
Monday, 20 May 08:00 – 18:00 Exhibitor, Attendee & Press Registration
Tuesday, 21 May 08:00 – 18:00 Exhibitor, Attendee & Press Registration
Wednesday, 22 May 08:30 – 18:00 Exhibitor, Attendee & Press Registration
Thursday, 23 May 08:30 – 16:00 Exhibitor, Attendee & Press Registration

Exhibitor Deadlines

8 November, 2018 Exhibitor Application Priority Deadline
17 March, 2019 Co-Exhibitor Request Form Due
22 March, 2019 Exhibitor-Hosted Stand Event Request Form
EAC Intent-to-Use Form and EAC Contract Due
Stand Drawing Approval Due – Raw and Multi-Level Stands