Indoor Exhibitor Rules

To make EBACE a successful event for all participants, EBACE exhibitors must review and abide by all EBACE2020 rules. Additionally, exhibitors must abide by the Exhibitor Contract Terms & Conditions.

• Air Conditioning
• Badge Registration
• Carpeting
• Catering
• Children
• Cleaning
• Co-exhibitors/Companies Sharing Exhibit Space
• Defacing Property
• Demonstrations
• Direct Selling
• Drawing/Layout Approval
• Electrical Service
• Exhibitor-Hosted Stand Events
• Exhibit Hours
• Exhibitor Service Kit
• Exhibitor-Appointed Contractors (EACs)/Stand Builders/Third-Party Contractors
• Extended Setup Hours
• Fire Safety
• Hanging Signs, Materials and Components
• Insurance
• Meeting Rooms
• Membership
• Mock-ups
• Move-in – Palexpo
• Move-out – Palexpo
• Noise Levels
• Official Service Contractors
• Platform Flooring in Stands
• Security
• Shipping/Storage
• Smoking
• Special Connections at Palexpo
• Staffing
• Stand Configuration Rules
• Unmanned Aircraft Systems (UAS), Remote-Controlled Aircraft and Helium Balloons
• Waste Removal

Air Conditioning

Only water-cooled condenser systems are permitted in the exhibit halls and in real aircraft and mock-ups displayed inside exhibit halls. There are no exceptions to this rule, so please plan accordingly. Exhibitors wishing to install water-cooled condenser air conditioning systems, with a maximum four-bar pressure, should request an estimate from Palexpo. Information on air conditioning will be included in the Exhibitor Service Kit.

Badge Registration

Exhibitor badges are required for exhibitor access to the exhibit halls and display of aircraft. EBACE2020 badges are for the use of one individual for the duration of the show and are non-transferrable. Attendees and exhibitors will be assessed penalties for badge swapping. Random identification checks will be instituted.

Exhibitors will receive an allotment of complimentary badges based as follows:

The maximum combined total of badges provided at no charge to exhibitors is 50.

• Additional exhibitor badges may be ordered online or purchased on-site at the reduced rate of $115 per badge.
• If an exhibitor utilizes the services of an exhibitor-appointed contractor (EAC), stand builder or third-party contractor during official show hours, the exhibitor must provide exhibitor badges for those personnel. These badges can be ordered online as part of the exhibitor’s total allotment of badges. During hours other than official show hours, EACs are required to wear setup and teardown credentials.
• Exhibitor badges allow access onto the show floor at 07:00 during move-in days, show days, and move-out days.
• Attendee badges allow access only during official show hours.
• Exhibitors holding meetings with guests without exhibitor badges before show hours should plan accordingly.
• Exhibitors may access exhibitor badge registration through the EBACE2020 Exhibitor Dashboard and are encouraged to register all stand and aircraft display personnel online in advance to avoid waiting in lines on-site.
• All badges will be held for on-site pickup.
• No badges will be mailed in advance of EBACE2020.

Carpeting

EBACE management carpets aisles only. The EBACE aisle carpet color is blue.

All exhibitors are responsible for providing floor covering for their entire purchased exhibit space. Note: If flooring is not installed by 15:00 on Monday, 25 May 2020, exhibit space will be carpeted by show decorator at the exhibitor’s expense.

Catering

Palexpo has partnered with 12 different catering companies to offer a wide variety of choices for exhibitors’ stand catering needs.

Only Palexpo restaurants and Palexpo-approved catering partners will be permitted to service exhibitors during EBACE2020.

For more information or to place orders, contact:

Palexpo Restaurants

Route Francois-Peyrot 30
1218 Grand-Saconnex, Geneva
Switzerland

Tel: + (41) 22 761 15 00
Web: www.palexpo.ch/en/palexpo-restaurants-1
Email: [email protected]

Children

EBACE is a business event. Exhibitors are requested to kindly advise their salespeople and customers that children under 12 are never permitted on the Palexpo exhibit floor or at the display of aircraft – under any circumstances. Children 12 and older may access exhibits during exhibit hours only, provided that they register, pay appropriate fees and are accompanied by an adult at all times. No children will be permitted in exhibit areas during installation and teardown. EBACE will not be held responsible by or for any cause whatsoever.

Please note that on Thursday, 28 May, EBACE will host a Career Day for middle school, high school and university students interested in pursuing future careers in business aviation. Exhibitors can expect to see students on the exhibit floor on this day.

Cleaning

EBACE management will arrange to clean aisles after show hours and prior to opening each show day. This service does not include dusting, arranging, vacuuming or otherwise maintaining individual exhibits. Exhibitors must keep their displays neatly organized.

Exhibitors who purchase carpet from Freeman, EMEA will be provided their carpet in clean condition. Additional vacuuming must be ordered from Freeman, EMEA. Order forms for cleaning services will be provided in the Exhibitor Service Kit.

Co-exhibitors/Companies Sharing Exhibit Space

EBACE management must be advised in advance of any and all co-exhibitors/companies sharing exhibit space.

A co-exhibitor is defined as the following:

• Any company whose name is included on the exhibit space
• Any company that has staff working on the exhibit space during official show hours
• Any company whose marketing materials are distributed from the exhibit space
• Any company whose products/services are marketed from the exhibit space
• Any company other than the primary exhibitor with a different company name and a different business function that is sharing the exhibit space.

Co-exhibitors must have an existing corporate relationship between themselves and the contracted primary exhibitor.

Co-exhibitors must be members in good standing of EBAA or NBAA. Any exhibitor or co-exhibitor with its headquarters in Europe must be a member of EBAA.

Exhibitors must register all co-exhibitors online by 20 March 2020.

All co-exhibitors must submit the EBACE Co-exhibitor Registration Form and payment of $500 if submitted by 6 December 2019, or $750 if submitted after 6 December 2019.

Failure to advise EBACE management of shared exhibit space in advance – including displaying the advertising of another company’s products or services – may result in a minimum additional charge of $4,165 per company, per stand and a minimum of $1,500 per company, per aircraft display space.

Once registered, co-exhibitors will have separate company profiles in the online exhibitor directory and the mobile app. Co-exhibitors, like exhibitors, will need to log in to the Exhibitor Dashboard to update their company information online for the mobile app and online exhibitor directory.

Co-exhibitors are not allotted badges and should work through their primary exhibitors to secure badges.

Defacing Property

No part of an exhibit, or signs relating thereto, may be taped, nailed, tacked, stapled, pasted or otherwise fastened to ceilings, walls, doors, windows, painted surfaces, columns, marble or fabric in any way.

No holes may be drilled, cored or punched in Palexpo walls or floors or onto the tarmac on Geneva International Airport.

No application of paint on signs, displays or other objects is permitted in Palexpo and the use of adhesive-backed decals or similar items is prohibited. Two-sided tape is permitted on the aircraft display.

Damages to Palexpo or Geneva International Airport arising from failure to observe these rules will be billed to the exhibitor.

Demonstrations

All display material and demonstrations must be confined within the limits of the exhibitor’s purchased space. Please reserve appropriate stand and aircraft display space size. Product demonstration should not be placed on the aisle side of exhibits. Normal aisle traffic cannot be interfered with at any time. EBACE management reserves the right to restrict exhibits that because of noise, method of operation or any other reason become objectionable.

Exhibitors must be mindful of their use of space. For those hosting events within their stand, all guests and catering must be contained within their purchased space so that the event does not spill out in to the aisles and disrupt exhibiting neighbors.

Direct Selling

Exhibitors are not permitted to distribute materials outside of their assigned exhibit space or from stand to stand, including areas outside Palexpo or Geneva International Airport, without prior written approval from EBACE management.

Direct selling on the exhibit floor and at the display of aircraft is prohibited. This includes, but is not limited to monetary transactions or exchanges of funds.

Canvassing by exhibitors outside their assigned exhibit is prohibited. Exhibitors are prohibited from having individuals dressed in costume or a branded outfit and walking through the exhibit halls to promote an exhibitors’ stand.

Distribution of publications and marketing materials outside of assigned exhibit space or product demonstrations outside of purchased exhibit space, including all stand-to-stand distribution, is also prohibited.

Canvassing and solicitation, except by exhibiting companies, are prohibited within 80 km (50 miles) of EBACE at Palexpo and the display of aircraft on Geneva International Airport.

Exhibitors found in violation of these rules against direct selling are subject to a penalty equivalent to the cost of an additional 3m-by-3m exhibit space or $4,165 USD.

Drawing/Layout Approval

All exhibitors in raw space, including inline raw space, must submit complete stand drawings for approval by 20 March 2020. For more information, review stand configuration rules.

Only exhibitors with double-deck structures or rigging, regardless of size, must submit copies of sealed and scaled floor plans, including front and side elevations to EBACE management and Palexpo.

All exhibitors must submit detailed stand drawings that include renderings or photos of the stand (including the front, back, and sides), technical drawings, hanging elements (including signage, lighting trusses and security points) with dimensions for approval to EBACE management by 20 March 2020.

Stand drawings must include the following:

• Event name: EBACE2020
• Exhibitor name and stand number
• Orientation with surrounding stand and aisle numbers, showing direction the stand will be positioned, labeling front of stand
• Rendering, including views of all four sides, overhead view and all hanging elements
• Technical drawing with all dimensions, including height and lengths of walls
• Rigging/Safety points
• Hanging signs (if permissible)
• Truss or overhead lighting (Note: Lighting trusses must fit completely within purchased exhibit space and can not extend into aisle.)

Please note hanging signs are only allowed above stands positioned along the perimeter of the exhibit hall, which are highlighted in green on the floor plan.

Double-deck exhibit space submissions must include the following in addition to the items above:

• Maximum number of occupants allowed
• Structural engineer’s stamp certifying that the platform can bear the maximum occupant load
• Rise and run/tread of steps/stairs
• Drawings for tents, awnings and canopies should include detailed plans showing size, height, location, anchoring areas and certification that the material is flame retardant

Only exhibitors with double-deck structures or rigging, regardless of size, must submit copies of sealed and scaled floor plans, with front and side elevations to EBACE management and Palexpo.

Contact:
Palexpo
Claudine Fischer
Email: [email protected]
Tel: + 41 (0) 22761 11 43

Note: Exhibitors’ stand drawings must include all required elements before drawings will be reviewed.

Questions should be addressed to [email protected].

Electrical Service

Electric current may be utilized for the operation of apparatus as long as they do not produce noises of an annoying nature.

Palexpo is the exclusive provider of electrical service for EBACE. Standard electrical service can be provided for equipment needing 220 VAC and 400 VAC (50 or 60 Hz) service. Electrical service is billed directly from Palexpo to the exhibitor based on KVA required. This billing is in addition to, and completely separate from, the EBACE aircraft display space charges.

For aircraft display exhibitors, the price to provide 50 HZ electricity to ground power units (GPUs) and air-conditioning units (ACUs) will include:

• Required power for ACU and GPU
• Electrical main for each stand according to requirements
• Installation and provisions of all necessary switchboards for power supply to include connections and assistance in putting them into operation
• Complete dismantling of the above-mentioned installations

For additional information on electrical service, please contact:

Charles Keller, Chief of Electrical Service
Palexpo SA
Tel.: + (41) 22 761 11 11 or +(41) 22 761 11 50 (Direct)
Email: [email protected]

Exhibitor-Hosted Stand Events

Exhibitors are encouraged to host customer events at their stand on show days. If exhibitors plan to host an event for badged attendees on Tuesday 26 May or Wednesday 27 May, prior approval must be obtained from EBACE Show Management by submitting the EBACE Exhibitor-Hosted Stand Event Request Form. Please submit form by 24 April 2020. Once your event is approved, a confirmation will be sent to you.

Note: Exhibitors hosting event s at their stand that extend beyond show hours will be required to pay a nominal fee to cover costs for security and lighting. Fee: $500

Exhibitor events must be planned to ensure that all catering and guests fit within their purchased exhibit space and surrounding aisles remain passable.

Security Requirement for Exhibitor Events

All exhibitors hosting in stand events must provide the appropriate level of security to ensure all surrounding aisles remain passable and that guest stay within the exhibitor’s exhibit area.

Security should be hired to begin 15 minutes prior to the event’s start and to conclude 15 minutes after the event ends.

Stand Events will not be approved unless security order has been confirmed and security order confirmation sent to EBACE’s Richelle Adams at [email protected]

Security guards must be hired through EBACE’s official security company:
Securitas SA
Tel: +41 (0) 22 809 48 4
Email: [email protected]

Exhibit Hours

Exhibitor Service Kit

The online Exhibitor Service Kit, for both indoor and aircraft display exhibitors, will be available to all exhibitors who are paid in full in January 2020. Exhibitors will receive login information via email with their stand confirmations. The Exhibitor Service Kit will include information on the following:

• Air-Cooling Systems
• Audio-Visual Equipment
• Carpeting
• Catering
• Cleaning Services
• Compressed Air
• Customs
• Electricity
• Floral
• Freight Forwarding
• Furniture
• Hostesses
• Insurance
• Internet Access
• Parking
• Photography
• Shipping
• Suspensions/Overhead Rigging
• Telecommunications
• Turn-key Exhibitor Packages
• Water Supply

Exhibitor-Appointed Contractors (EACs)/Stand Builders/Third-Party Contractors

EAC Registration Deadline: 20 March 2020

Exhibitors have the option of using Freeman, EMEA (the official service contractor for EBACE), a qualified independent stand builder, an exhibitor-appointed contractor (EAC) or full-time personnel from their own company to install and dismantle displays.

Exhibitors using non-official EACs for installation and dismantling or third parties to provide non-exclusive services must complete the following two-step Exhibitor-Appointed Contractors (EACs)/Stand Builders/Third-Party Contractors approval process and provide Certificate of Insurance by 20 March 2020:

1. Upload the Exhibitor-Appointed Contractor/Stand Builder/Third-Party Contractor application/contract
2. Provide EAC’s Certificate of Insurance

The Exhibitor-Appointed Contractor/Stand Builder/Third-Party Contractor application and EAC’s Certificate of Insurance provides EBACE management with proof of the exhibitor-appointed stand builder’s workers’ compensation insurance, with limits of at least $1,000,000 and employer’s liability and general liability limit of at least $1,000,000.

Exhibitors who fail to register their exhibitor-appointed stand builder/EAC by the 20 March 2020 deadline may be delayed upon move-in and may be required to hire the services of the EBACE official service contractor, Freeman, EMEA, for installation and dismantling of their stand.

Exhibitors utilizing the services of an installation and dismantling company/EAC during official show hours must provide exhibitor badges for those individuals. Installation and dismantling individuals working other than official show hours are required to wear setup and teardown wristbands. Information on wristbands will be supplied in the Exhibitor Service Kit.

Extended Setup Hours

Anyone working beyond 19:00 daily will be assessed with overtime work fees as follows:

All after-hours work is done at the stand builder’s/EAC’s own risk. Neither EBACE nor Palexpo will be held liable for any damage which may occur to the exhibitor’s goods, materials and/or installations.

Note: No late work will be permitted unless the EAC/exhibitor has followed this procedure and paid for their daily fees on-site to show management.

Fire Safety

All exits and exit aisles must be kept clear and unobstructed.

No furniture, signs, easels, chairs or displays may protrude into aisles. Fire hose cabinets, fire extinguishers, sprinklers or any other fire-safety device must not be hidden, obstructed or otherwise disturbed. All materials used in exhibit construction, decoration or as temporary cover must be certified as flame-retardant. Flammable fluids, substances or materials of any nature may not be used. All materials and installations must comply with Palexpo fire prevention regulations.

Hanging Signs, Materials and Components

• In the interest of safety, with the exception of perimeter stands, exhibitor signs and other materials may not be attached to the ceiling or overhead beams of Palexpo.
• Non-perimeter island exhibitors may have a maximum of four security points for heavy exhibitry needing extra support.
• Spotlights may be attached to the ceiling if they are focused on the display and do not interfere with other exhibits.
• All lighting must be contained within the exhibitor’s purchased space.
• Exhibitors requiring signs hung above perimeter stands or spotlight rigging must include lighting and all elements to be rigged on the stand drawings that are submitted to EBACE management for approval.

Insurance

Prior to show setup, all exhibitors must comply with EBACE insurance requirements as indicated in the Exhibitor Contract Terms & Conditions. While EBACE management will not collect evidence of insurance documentation for indoor exhibitors, it will be the responsibility of the exhibitors to maintain coverage that satisfies the requirements. EBACE management reserves the right to request proof of satisfactory insurance coverage, as it deems appropriate.

Meeting Rooms

Palexpo provides meeting rooms for exhibitors in Palexpo on show days at a small fee with reservations accepted on a first-come, first-served basis.

Charges for signage, audio/visual and catering are not included and are the responsibility of the exhibitor.

Please note:

• Exhibitors may reserve meeting rooms using the EBACE2020 Meeting Room Reservation Form.
• EBACE management is not responsible for providing signage or promotion of meetings.
• Exhibitors will pay Palexpo directly for these rooms.
• Exhibitors may order signage through the Exhibitor Service Kit.
• Exhibitors who wish to have food or beverage service at their meetings must use the Palexpo-approved, exclusive caterers.

For more information on meeting rooms, contact NBAA’s Edward Bagsic at +1-202-478-7776 or [email protected].

Membership

• All exhibitors must be members in good standing of EBAA or NBAA.
• Exhibitors with headquarters in Europe must be members of EBAA.

Mock-ups

Aircraft mock-ups are not permitted on the display of aircraft. Therefore, aircraft display exhibitors should plan accordingly to include mock-ups within their indoor exhibit space.

Only water-cooled condenser systems are permitted in the exhibit halls and in real aircraft and mock-ups displayed inside exhibit halls. There are no exceptions to this rule, so please plan accordingly. Exhibitors wishing to install water-cooled condenser air conditioning systems, with a maximum four-bar pressure, should request an estimate from Palexpo. Information on air conditioning will be included in the Exhibitor Service.

Move-in – Palexpo

Move-in for Palexpo begins on Tuesday, 19 May 2020, on a targeted basis.

Note: All exhibits must be set and in place by 15:00 on Monday, 25 May 2020, so that aisle carpeting can be installed. Exhibitors may continue to work within their stands, however no freight may be within aisles.

If the exhibit space is not occupied by this time, EBACE management will consider it canceled by the exhibitor and assumes the right to use such space as deemed appropriate.

All EACs/stand builders/exhibitors who need to work on their stands after normal work hours – between 19:00 – 07:00 – must complete the Extended Hours Work Request form and pay appropriate fees, which cover additional lighting and security costs.

• Once the form has been submitted, all fees become payable in full – no exceptions.
• Fees must be paid by credit card or in cash prior to the scheduled late move-in.
• EACs/Exhibitors must exit the exhibit hall via door 620 and will be required to sign out.
• Additional setup hours for the aircraft display are not permitted.

Daily Extended Work Hours Fees:

All after-hours work is done at the stand builder’s/EAC’s own risk. Neither EBACE nor Palexpo will be held liable for any damage which may occur to the exhibitor’s goods, materials and/or installations.

Note: No late work will be permitted unless the EAC/exhibitor has followed this procedure and paid for their daily fees on-site to show management.

Exhibitors requiring additional hours for indoor set up should contact EBACE management at [email protected] for approval.

Move-out – Palexpo

Move-out for Palexpo will begin at 16:00 on Thursday, 28 May 2020, and all materials must be removed by 17:00 on Saturday, 30 May 2020.

All exhibits must remain staffed and in place until the show closes at 16:00 on Thursday, 28 May and exhibitors may not begin dismantling their exhibits before 16:00. Please plan accordingly. Exhibitors found in violation of this rule will be ineligible for the indoor exhibit space priority draw for EBACE2021.

TWI/IEL, the official freight forwarder for EBACE, reserves the right to ship (freight collect) packages, cartons, crates, etc., left in the Palexpo exhibit hall beyond the days and times of dismantling, unless special contract arrangements are entered into by the exhibitor and TWI/IEL.

Noise Levels

Noise levels within the exhibitor’s stand space should not exceed 80 decibels and must not interfere with the ability of neighboring exhibits to conduct of business. EBACE management reserves the right to enforce compliance of this rule.

Official Service Contractors

To ensure orderly and efficient installation, operation and removal of displays and to eliminate confusion, EBACE management has designated Freeman, EMEA and other firms listed in the Exhibitor Service Kit, as official service contractors.

Freeman, EMEA, Official Service Contractor

Roxanne Ebbers
Vice President of National Sales Group
Email: [email protected]
Tel: +1-702-491-7796

EBACE management holds these firms responsible for quality service and fair prices and will intercede on behalf of an exhibitor in the event of faulty work or unfair charges. EBACE management encourages all exhibitors to place orders with these firms, unless a permanent arrangement has been established with a display house or outside contractor to set up and dismantle exhibits.

Platform Flooring in Stands

Exhibitors have the option to purchase raised flooring from Palexpo that are 15 cm (5.9in) in height that will leave enough space for both water piping and electrical.

Exhibitors providing their own flooring will need to have their flooring raised by at least 3cm (1.18in) so that electrical can be installed.

Exhibitors requiring platform flooring for their stands for water/air-conditioning/compressed air must ensure the height of the flooring is a minimum of 8-10cm (3.14-3.93in) in height.

Security

While EBACE2020 exhibits are open, a limited amount of perimeter security staff will be provided. Notwithstanding the foregoing, EBACE LLC, Palexpo SA and Geneva International Airport will not be liable for loss or damage to exhibitor’s property, as further provided in the Exhibitor Contract Terms & Conditions. Exhibitors are advised to obtain additional insurance coverage in advance to cover losses such as theft and damage to property.

Exhibitors/EACs are reminded to protect their belongings against damage and potential theft during move in, on show days and during move out. Valuables should be secured with lock and key. Exhibitors/EACs are encouraged to remove all high-value items (electronics, aircraft models, fragile items, etc.) promptly at the close of the show on Thursday, 28 May. Order forms for additional security will be provided in the Exhibitor Service Kit.

Shipping/Storage

Detailed shipping information will be provided in the Exhibitor Service Kit.

Smoking

EBACE is a non-smoking event.

In Geneva, smoking is prohibited in all public areas. All Palexpo premises, as well as the display of aircraft, are considered public areas. Smoking is, therefore, strictly prohibited.

All exhibitors, EACs, and guests of EBACE are required to adhere to this regulation. Companies and individuals found to be in violation of this regulation risk being fined.

Special Connections at Palexpo

Compressed air, water, drainage, gas, steam, electrical services, rigging and telephone/communication services are available solely through Palexpo. Order forms for the above services, other stand items and labor will be included in the Exhibitor Service Kit.

Staffing

Exhibit and aircraft display areas must be fully staffed during official exhibit hours.

Exhibitors will be admitted at 07:00 each show day for early preparations of displays only. Stands must remain staffed and exhibits must remain in place through 16:00 on Thursday, 28 May.

No activities, except stand preparations, are to be scheduled in the exhibit areas at any time other than official exhibit hours. EBACE management reserves the right to make changes to the exhibit hours schedule with advance notice.

Note: Exhibitors who dismantle their stands prior to the official show closing at 16:00 on Thursday, 28 May will be ineligible for the EBACE2021 exhibitor priority draw.

Stand Configuration Rules

All exhibitors in raw space, including inline raw space, must submit complete stand drawings for approval by 20 March 2020.

NOTE: Only exhibitors with double-deck structures or rigging, regardless of size, must submit copies of sealed and scaled floor plans, including front and side elevations to EBACE management and Palexpo.

Please also review our Stand Configuration Visual Rules (PDF).

Inline Exhibit Space – Raw Exhibit Space

• An inline raw exhibit space has one or more 3m-by-3m units in a straight line, is used for a custom stand, and is highlighted in pink of the floor plan.
• Maximum height: Exhibit elements: 2.5m (8 ft); Company header: 3.05m (10 ft)
• End cap stands are not permitted. End caps are defined as stands that are positioned at the end of a row of back-to-back inline stands, with the end cap stand being open on three sides.
• Inline raw exhibit space exhibitors must provide solid walls for their own exhibits.
• Inline raw exhibit spaces may not have hanging signs, lighting trusses, materials or components above stand spaces.
• A back wall that adjoins another exhibitor must be finished.
• No identification of any kind is allowed on a back wall that adjoins another exhibitor. This includes company logos.
• Exhibitors must provide floor covering for their entire purchased exhibit space.
• Pop up displays are not permitted in raw space.
• Exhibitors who purchase raw space and have not submitted a stand drawing in advance will be required to pay the difference for the shell-scheme walls on site if the stand does not meet the outlined regulations.
• Due to utility connections and back wall bracing for shell scheme units, all inline raw spaces will be grouped together on the floor plan. These will be highlighted in pink on the live floor plan prior to placements.
• Inline raw exhibitors are required to professionally finish the back of their stands for any higher elements visible to attendees with a hard substrate like finished wood, foamboard or sintra.
• Exhibitors who order inline raw space will not be permitted to order shell scheme walls to close off the back of their stands.
• Stand drawings must be submitted for approval by 20 March 2020.

The following are not permitted in inline raw stands:

• “Pop-up” exhibits with plastic bracing
• Exhibitry with no finished back wall
• Exhibits that can be accessed from 4 sides

If you are unsure if your display qualifies for an inline raw space please contact EBACE management at [email protected] in advance of submitting your application.

Inline Exhibit Space – Shell Scheme Space

Inline shell scheme stands contain one or more 3m-by-3m units in a straight line with stands on either side and/or behind its back wall. All shell scheme stands include the following:

• Maximum permitted height of exhibit materials, components and identification signs is 2.5m (8 ft).
• Solid back wall and side wall panels, 2.5m (8 ft) high.
• White metal crossbars (to affix fascia name board and/or spotlights when purchased separately by exhibitor).
  • One side of your exhibit will be provided with a printed company name which will be inserted into this crossbar fascia.
  • Exhibitors in corner locations wanting two sides of branding will need to pay for an additional company header.
  • Larger headers will also be available for purchase in the Exhibitor Service Kit available in January 2020.
  • Exhibitors will not be permitted to take down the metal crossbar header fascia as this is needed to support the walls.
• Exhibitors must provide floor covering for their entire purchased exhibit space.
• End cap stands are not permitted. End caps are defined as stands that are positioned at the end of a row of back-to-back inline stands, with the end cap stand being open on three sides.

Inline Shell Scheme Stand, 3m-by-3m

Inline Shell Scheme Stand, 3m-by-6m

Corner Shell Scheme Stand, 3m-by-3m

Corner Shell Scheme Stand, 3m-by-6m

Raw Exhibit Space

• A minimum of a 6m-by-6m stand is required to reserve raw exhibit space. Full use of the purchased raw floor space is permitted.
• For all raw exhibit space, including inline raw space, exhibitors submit their scaled floor plans for approval to EBACE management by 20 March 2020.
• Additional requirements apply based upon the size and location of raw space. Certain stands may require fire watches, smoke detection devices, fire extinguishers, multiple exits, etc., as required by fire prevention officials.

Non-perimeter Peninsula Stands

A non-perimeter peninsula stand is a stand that is at least 6m-by-6m and is exposed to aisles on three sides and shares a common back wall with another exhibitor.

• Maximum height:
  • Non-main aisle location: 6.1m (20 ft)
  • Main-aisle location: 4.6m (15 ft)
• Permitted to contain perimeter wall structures with approval by EBACE management.
• May have no more than 50% hard walls regardless of size.
• Glass counts as a hard wall.
• Exhibitors are required to professionally finish the back of their stands for any higher elements visible to attendees with a hard substrate like finished wood, foamboard or sintra. Exhibitors can work with EBACE management to confirm the height of the neighboring stand(s).
• Permitted to have more than one display level with prior approval by EBACE management.
• Hanging signs, materials or components are not permitted above exhibit space, with the exception of lighting truss and a maximum of four security points, with EBACE management approval.
• Certain stands may require fire watches, smoke detection devices, fire extinguishers and multiple exits as required by fire prevention officials.
• A stand drawing must be submitted for approval by 20 March 2020.

Perimeter Island Stands

A perimeter island stand is located around the perimeter of the exhibit hall and is shaded in green on the floor plan.

• Maximum height: 9.1m (30 ft)
• Permitted to contain perimeter wall structures with approval by EBACE management.
• Hanging signs, lighting trusses, materials and components are permitted above exhibit space, with EBACE management approval.
• May have more than 50% hard walls.
• Perimeter wall structures may be unfinished on sides not visible to attendees.
• A stand drawing must be submitted for approval by 20 March 2020.

Non-Perimeter Island Stands

A non-perimeter island stand has aisles on all four sides and is not positioned on a main aisle or around the perimeter.

• Maximum stand height:
  • Non-main aisle locations: 6.1m (20 ft)
  • Main aisle location: 4.6m (15 ft)
• Hanging signs, materials or components, with the exception of lighting trusses, are not permitted above stand spaces.
• May have no more than 50% hard walls. Glass counts as a hard wall.
• A stand drawing must be submitted for approval by 20 March 2020.

For more information, visit Exhibit Options & Pricing: Indoor Exhibits.

Unmanned Aircraft Systems (UAS), Remote-Controlled Aircraft and Helium Balloons

• For the safety of attendees, flying objects, including unmanned aircraft systems (UAS), remote-controlled aircraft and helium balloons, are not permitted in Palexpo or at aircraft display exhibits.
• UAS may be displayed at exhibits provided they are stationary, fit within purchased exhibit space and comply with all relevant safety requirements.

Waste Removal

Exhibitors and stand builders are responsible for removal of their waste during move in and move out at EBACE. Exhibitors and stand builders will be billed accordingly by the Palexpo Operations Department. In order to limit costs for waste removal, it is recommended that exhibitors and stand builders use recyclable materials for stand construction whenever practical. More information will be provided in the Exhibitor Service Kit.