EBACE2022 Aircraft Display Exhibitor Rules

To make EBACE2022 a successful event for all participants, EBACE exhibitors must review and abide by all EBACE2022 rules. Additionally, exhibitors must abide by the EBACE2022 Exhibitor Contract Terms & Conditions.

divider

Aircraft Arrivals

  • For the safe and efficient placement of equipment into the aircraft display, a targeted layout will be used for this event.
  • Aircraft arrival times will be assigned via a zone system, with the times designated for each zone being used for estimating aircraft arrival times.
  • Specific aircraft arrival times will be determined by the location of each aircraft in the aircraft display.
  • In some circumstances, assigned times may not correspond precisely with the zone system. EBACE Management will coordinate prior permission required (PPR) slot assignments with Geneva International Airport./li>
  • Arrival times assigned by EBACE will be considered the deadline for aircraft arrivals./li>
  • In the interest of safety, EBACE management reserves the right to deny placement of aircraft not arriving by the required deadline.
  • Aircraft on display are not permitted to leave before show closing on Wednesday, 25 May 2022 at 14:00./li>

Zone arrival deadlines on Saturday, 21 May 2022, are as follows:

Zone 1 08:00 – 10:00
Zone 2 10:00 – 12:00
Zone 3 12:00 – 14:00
Zone 4 14:00 – 16:00
Zone 5 16:00 – 18:00
Zone 6 18:00 – 19:00

Geneva International Airport Arrival Procedures

Normal Operating Hours: 06:00 – 22:00
Peak Operation Hours: 10:00 – 12:00
  • Arrivals and departures at Geneva International Airport during peak hours will be difficult. Aircraft should plan on arriving and departing during non-peak hours.
  • Please coordinate with your appointed FBO or ground-handling agent.
  • To further assist EBACE in planning, exhibitors must complete and return the Aircraft Arrival Information Form to NBAA’s Joe Hart at [email protected] no later than Monday, 28 March 2022. While some information, such as specific tail numbers or type of aircraft, may not be known at this date, it is important that EBACE knows the scope of your display. If the specifics are not known, please provide general type of aircraft (light, mid, large jet, turboprop, etc.) and any known information.
  • IMPORTANT: If aircraft display space is not occupied by 18:00 on 22 May 2022 it will be considered canceled by the exhibitor. At that time, EBACE management shall use space as deemed appropriate. This rule must be strictly enforced.
  • Due to the size of the EBACE aircraft display, the lateness of setting up and moving aircraft causes difficulties with other exhibitors and jeopardizes the opening of the aircraft display exhibits.
  • Due to the size of the EBACE aircraft display, the lateness of setting up and moving aircraft causes difficulties with other exhibitors and jeopardizes the opening of the aircraft display exhibits.

Aircraft Display Access

Access between the aircraft display and indoor exhibits will be via shuttle buses provided in Hall 7, and is limited to the hours listed below.

  • Exhibitors needing after-hours access must make prior arrangements with EBACE management and will be required to hire the appropriate security.
  • Exhibitors and EACs who require access to the aircraft display before Sunday, 22 May at 08:00 may apply for a Geneva International Airport security badge.
  • Applications for security badges are coordinated through EBACE management and are approved on a case-by-case basis.
  • Applicants are required to complete an application, including a 10-year work history, provide a passport photo, submit fingerprint-based background checks conducted by a federal level agency (U.S. equivalent of FBI), and complete an online security and safety course.
  • Due to the length of time required to complete the background checks, requests to start the process must be submitted to NBAA’s Joe Hart at [email protected] no later than Friday, 11 February 2022.

Allocation of Exhibit Space – Aircraft Display

Due to limited ramp space at Geneva International Airport, eligibility rules are now in place for assignment of exhibit space for the static display of aircraft.

Exhibitors that submit exhibit applications with payment in full by the deadline 3 December 2021 deadline will be assigned static display priority based on the following criteria:

Priority 1 – Aircraft on display by original airframe manufacturers

Priority 2 – Previously-owned aircraft for sale

Priority 3 – Aircraft with special modifications on display by exhibitors who meet minimum requirements for indoor exhibit space.

EBACE Priority three aircraft display exhibitors must purchase and occupy a minimum amount of indoor exhibit space in proportion to their aircraft display space requirements based on the following scale:

Priority 3 Aircraft Display Space Minimum Indoor Exhibit Space Reserved
Up to 325 square meters 9 square meters
326 – 750 square meters 36 square meters
7751 – 1500 square meters 81 square meters
Over 1500 square meters 225 square meters

Priority 4 – Exhibitors who do not meet the criteria for Priority One, Two or Three, or submit applications or payment in full after the 8 November 2018 deadline. Applications from Priority Four exhibitors will be assigned space subject to availability.

Auxiliary Power Units APUs

Aircraft auxiliary power units (APUs) are not permitted to run during show hours.

Carpeting

  • EBACE management carpets aisles only.
  • Aircraft entry carpet and walkway carpets are permitted on the aircraft display, however carpet cannot be affixed to the pavement with nails, screws or glue.
  • Double-sided carpet tape is permissible.
  • Immediately following the show closing on Wednesday, 25 May, at 14:00, aircraft display exhibitors or their designees must remove all carpet from the aircraft display.
  • Any remaining carpet will be identified by EBACE management for removal by Palexpo, with fees for removal services billed directly to the responsible exhibitor.

Cleaning

  • EBACE management will arrange to clean aisles after show hours and prior to opening each show day.
  • This service does not include dusting, arranging, vacuuming or otherwise maintaining individual exhibits.
  • Exhibitors must keep their displays neatly organized.
  • Order forms for cleaning services will be provided in the Exhibitor Service Kit.

Delivery Truck Access – Aircraft Display

  • Aircraft display deliveries of exhibit and other materials must be coordinated directly with IEL.
  • Deliveries to the aircraft display will only be accepted on Sunday, 22 May 2022.
  • Delivery trucks must pass through Geneva International Airport security screening in order to access the aircraft display site.
  • Drivers will need to submit their photo to ExpoLog Geneva in advance and show identification and vehicle registration during the security screening process.
  • BACE recommends that exhibitors have trucks arrive with a minimum two-hour advance notice to avoid security delays.

Drawing/Layout Approval – Static Display Layouts

  • Aircraft display exhibitors are highly encouraged to develop scaled plans of their displays and submit the plans to EBACE for final approval.
  • Exhibitors who do not submit plans to EBACE will have their displays set up at the discretion of EBACE management.
  • EBACE management can assist exhibitors having trouble developing scaled plans.
  • The layout should illustrate aircraft positioning with respect to neighboring exhibitors and aisles. Copies of the layout or a request to develop an exhibitor’s layout should be submitted via email to NBAA’s Joe Hart at [email protected].

FBOs/Ground Handling Agents

EBACE does not have a preferred FBO/handling agent. The following information on local agents is provided to assist with planning.

Jet Aviation S.A.

18, Chemin des Papillons
PO Box 476,
CH-1215, Geneva 15 Airport, Switzerland

Tel: +41-58-1581811
Fax: +41-58-1581815
Web: www.jetaviation.com
SITA: GVAPJPP
FREQ: 130.65 MHz
Email: [email protected]

RUAG Aerospace AG

Aircraft Services Network (ASN)
P.O. Box 696
CH-1215 Geneva 15 Airport, Switzerland

Tel: +41 (0) 22 710 44 34
Fax: +41 (0) 22 710 44 40
SITA: GVATAXH
FREQ: 130.55 MHz
Email: [email protected]

Swissport Executive Aviation & PrivatPort

Ch. des Papillons 18
P.O. Box 572
1215, Geneva 15 Airport, Switzerland

Tel: +41 22 306 1260
Fax: +41 22 306 1266
Web: www.privatport.com
SITA: GVASEXH
FREQ: 136.875 MHz
Email: [email protected]

Tag Aviation S.A.

PO Box 36
CH-1215, Geneva 15 Airport, Switzerland

Tel: +41-22-717-0123
Fax: +41-22-717-0126
Web: www.tagaviation.com

SITA: GVAKPFP
FREQ: 131.95 MHz
AFTN: LSGGFPGP
Email: [email protected]

Fire Safety

All exits and exit aisles must be kept clear and unobstructed.

No furniture, signs, easels, chairs or displays may protrude into aisles. Fire hose cabinets, fire extinguishers, sprinklers or any other fire-safety device must not be hidden, obstructed or otherwise disturbed. All materials used in exhibit construction, decoration or as temporary cover must be certified as flame-retardant. Flammable fluids, substances or materials of any nature may not be used. All materials and installations must comply with Palexpo fire preventions regulations.

Ground Power Units (GPUs) & Air-Conditioning Units (ACUs)

  • AEM International is the exclusive provider of GPUs and ACUs at EBACE.
  • All GPUs and ACUs must be sourced directly and solely from AEM.
  • AEM recognizes the right of exhibitors to provide their own GPUs and ACUs, subject to the following terms.
  • Exhibitor-owned GPUs and ACUs must be the wholly-owned property of the exhibitor and not the real property of the exhibitor’s I&D contractor, display house, contracted third-party or agent or provided to the exhibitor under loan, lease or rent wherein full ownership of the equipment does not reside with the exhibitor at all times.
  • Exhibitor-owned GPUs and ACUs approved by AEM for use at the aircraft display will be subject to an administrative fee from AEM to the exhibitor equal to 15% of the equivalent equipment quote value for GPUs and ACUs supplied by AEM.
  • Exhibitors should contact AEM International’s Ulrich Koch at [email protected] or +1-514-695-1331 for additional information or including pricing.

Mock-ups

  • Aircraft mock-ups are not permitted on the EBACE aircraft display.
  • Aircraft display exhibitors should plan accordingly to include mock-ups within their indoor exhibit space.

Move-in – Static Display of Aircraft

  • While all aircraft must arrive on Saturday, 21 May 2022, general move-in for the aircraft display is Sunday, 22 May 2022, from 08:00 to 19:00.
  • As Geneva International Airport is in continuous operation with airline and business aircraft, early move-in is not permitted.

Move-out – Aircraft Display

  • Aircraft display move-out begins at show closing, 14:00 on Wednesday, 25 May 2022.
  • Aircraft movements will begin after 15:45 that same day.
  • All exhibit materials must be removed by 14:00 on Wednesday, 25 May 2022.
  • Aircraft will be moved out of the aircraft display in the approximate order they were moved into the aircraft display.
  • Exhibitors located in Zones 1 and 2 can anticipate their aircraft being moved approximately three hours after the first movement (approximately 18:45).
  • All aircraft must either depart or be returned to the exhibitor-appointed FBO by 19:00 on Wednesday, 25 May 2022.
  • Departure reservations are required by Geneva International Airport and will be allocated by EBACE management and GVA to each departing aircraft.
  • Exhibitors should inform EBACE management about their departure intentions as soon as practical.
  • Due to the high number of departures on Wednesday, 25 May 2022, adjustments to departure times and PPR slots may not be available.
  • Due to the high levels of security at Geneva International Airport, only one hour is allotted for exhibit teardown.
  • Exhibitors must plan their exhibit teardown accordingly and plan to have all exhibit materials – including signs, flags, banners, carpet, fencing and furniture – packed and forklift-ready within this one hour timeframe.
  • In order to facilitate a smooth move-out, exhibitor personnel will observe the following schedule on Wednesday, 25 May 2022.

Aircraft Display Move-Out Schedule

14:00 Show closes to attendees
14:15 – 14:30 Security will escort attendees from static display
14:00 – 15:00 Exhibitors pack display materials
15:15 Security clears ramp of all personnel
15:30 Once ramp is cleared, airport begins removing security barricade
15:45 First aircraft movements begin

Shuttle Bus

  • Due to ongoing construction at Geneva International Airport, there will be no pedestrian access to the EBACE2022 aircraft display.
  • Complimentary shuttle bus service will be provided to the aircraft display location, which is a two-minute ride from Palexpo’s Hall 7.
  • Buses will run continuously from 07:00 to 19:00 each day from 23 May through 25 May.
  • All buses are handicapped-accessible.

Support Vehicles

No support vehicles of any kind may access the static display area.

Tents & Structures

  • Tents and structures are not permitted on the EBACE aircraft display.
  • Exhibitors are permitted to use the following in their display space:
    • Market style umbrellas/parasols
    • Small aircraft entrance units (covers)
    • Aircraft signage
  • All items on the aircraft display must be secured with weights.
  • No drilling will be permitted into the tarmac.
  • Structures that require assembly/construction using nails, screws, saws, drills or other power tools are strictly prohibited.
  • The assembly of aircraft signs using basic hand tools and common hardware is permissible.