EBACE2023 > Exhibit at EBACE2023 > Manage Your EBACE2023 Exhibit > Exhibitor Service Kit & Forms > EAC/Stand Builder Application/Contract

EBACE2023 EAC/Stand Builder Application/Contract

Deadline 24 March 2023

All exhibitor-appointed contractors (EACs) and their subcontractors must complete this form, upload a certificate of insurance (COI) and agree to comply with all EBACE2023 terms and conditions, rules, stand display regulations, contract and union jurisdictions.

EBACE2023 exhibitors may use an EAC if:

  • The service to be performed is not listed as an exclusive service.
  • The exhibitor has designated the company as their EAC using the Exhibitor Notification of Intent to Use Exhibitor-Appointed Contractor Form.
  • The EAC submits the EAC/Stand Builder Application/Contract, agreeing to all requirements.
  • The EAC has been approved by Palexpo.

EBACE Management may deny any EAC access to EBACE2023 if these requirements have not been met or when determined to be in the best interest of the show.

EACs are responsible for registering all subcontractors who may be working for/with them and for ensuring that the subcontractors have also registered individually and provided appropriate insurance documentation to EBACE management.

For more information, email [email protected].

Exhibitor Information

EAC Information

EAC will provide the following services(Required)
Will EAC have subcontractors working in stand?(Required)
If yes, register subcontractors using the Exhibitor Notification of Intent to Use Exhibitor-Appointed Contractor Form and ensure they complete the EAC/Stand Builder Application/Contract and upload their certificate of insurance by the 24 March 2023 deadline.

EAC Insurance Requirements

Accepted file types: pdf, Max. file size: 50 MB.

EAC agrees to maintain the insurance coverage listed below at all times during EBACE2023, including move-in and move-out periods. Evidence of insurance coverage must be available upon request at Palexpo. EBACE management reserves the right to request evidence of insurance coverage at any time. These requirements in no way limit the liability of the EAC.

  • Workers’ Compensation & Employers’ Liability Insurance
    EAC must maintain worker’s compensation and employers’ liability insurance in accordance with statutory limits.
  • Commercial General Liability Insurance
    EAC must maintain commercial general liability insurance, including broad form contractual liability coverage, with limits of at least $1,000,000 per occurrence and $2,000,000 aggregate, combined single limit for bodily injury and property damage, at least $2,000,000 for products-completed operations aggregate, at least $1,000,000 for personal and advertising injuries and at least $100,000 for damage to premises rented to you.
  • Automobile Liability Insurance
    An EAC that owns or operates any vehicle at Palexpo must maintain automobile liability insurance with limits in an amount adequate to cover all of their motor vehicles at Palexpo, but not less than $500,000.
  • General Insurance Requirements
    All insurance must be primary and noncontributory to any other insurance coverage and EAC must obtain a waiver of subrogation on each policy in favor of the additional insured parties. EBACE, LLC; National Business Aviation Association, Inc.; European Business Aviation Association; Palexpo; and Freeman must each be named as additional insured on the liability insurance policies.

Terms and Conditions

Indemnification; Assumption of Risk EAC shall indemnify EBACE and each facility, and their parent and subsidiary companies, shareholders, officers, employees, agents and contractors, against all losses, damages, claims, demands, actions, penalties, judgments and liabilities (including court costs and reasonable attorneys’ fees) that arise from any acts or omissions of EAC related to EBACE2023, including, without limitation, any activities they may be conducting at the event, or from any breach by EAC of any term of this contract. EAC acknowledges that it assumes full responsibility for any risk of bodily injury, death or property damage or loss arising out of or related to the event, whether caused by negligence, intentional act or otherwise. The parties intend that this indemnification and assumption of risk be construed as broadly as permitted by law. Waiver of Liability Under no circumstances will EBACE be liable for any lost profits or any incidental, special, indirect, punitive or consequential damages of EAC, regardless of whether such losses or damages were foreseeable or EBACE management was informed of the possibility of such losses or damages. The maximum liability of EBACE under any circumstances will not exceed the exhibit fee actually paid by Exhibitor to EBACE. EAC Rules EAC agrees to comply with all EBACE2023 EAC and exhibitor rules, including those included in the EBACE2023 Exhibitor Contract Terms & Conditions and those found in the Exhibitor Service Kit, and shall ensure that its actions do not cause an exhibitor to violate the EBACE2023 exhibitor rules or the EBACE2023 Exhibitor Contract Terms & Conditions. Violations EBACE Management may deny the EAC access to EBACE2023 if the EAC fails to comply with the terms of this contract or the EBACE2023 exhibitor rules. EBACE will not be liable to any exhibitor or EAC for any losses that result from an EAC’s failure to comply.(Required)