GENERAL
INFORMATION
Opening Hours
| Tuesday, 20 May 2025 | 10:00 – 17:00 |
| Wednesday, 21 May 2025 | 09:00 – 17:00 |
| Thursday, 22 May 2025 | 09:00 – 15:00 |
Accessibility
All exhibiting companies must provide equal access to their space for individuals with disabilities, including physical, visual and hearing impairments. If your indoor exhibit will feature a raised floor, please be sure to provide ramps.
Badge Registration
- Exhibitor badges allow access onto the show floor on show days at 07:00 daily.
- Attendee badges allow access only during official show hours. Exhibitors should not schedule meetings with attendees without exhibitor badges in their stands or on the aircraft display before or after show hours.
- Exhibitors may use their badge allotments for exhibit staff, exhibitor guests and exhibitor-appointed contractors (EACs).
- EBACE badges are for the use of one individual for the duration of the show, must include the individual’s full name, company name and email address, and are non transferable. Attendees and exhibitors will be assessed
- Co-exhibitors will receive one complimentary badge for each co-exhibitor company and will receive their own registration credentials. They may also purchase additional badges at the reduced exhibitor rate through their exhibitor registration portal.
- Exhibitors may order additional badges online in advance for customers, company guests or staff for € 120 each.
- If an exhibitor utilizes the services of an exhibitor-appointed contractor (EAC) or third-party contractor during official show hours, the exhibitor must provide exhibitor badges for those personnel. These badges can be ordered online as part of the exhibitor’s total allotment of badges.
- During hours other than official show hours, EACs are required to wear setup and teardown security wristbands.
- All badges will be held for on-site pickup. No badges will be mailed in advance of EBACE.
- EBACE exhibitors who purchase an additional 150 badges or more above their badge allotment are eligible to request a dedicated VIP badge pickup counter within the EBACE registration area. Space for exhibitor VIP counters is limited and provided on a first-come, first-served basis. Counter placements are done at the discretion of the EBACE registration team. Those interested in having a counter must share a rendering of their counter with the EBACE Registration team by 2 May 2025. Note: Counter must not exceed 3m high and 1m wide. Further details will be shared in the Exhibitor Service Kit. Exhibitors who have expressed interest and are eligible will be contacted by the EBACE registration team with further instructions.
Exhibit Space Type
Premium Placement Exhibit Space
Standard Placement Exhibit Space
First-Time Exhibitors Pavilion
Co-exhibitor
Number of Badges
7 badges per 3-by-3-meter space reserved
5 badges per 3-by-3-meter space reserved
2 badges per unit reserved
1 badge per co-exhibiting company
Children
EBACE is a business event. Please advise your salespeople and customers that:
- Children under 12 are not permitted on the exhibit floor or at the aircraft display – under any circumstances.
- Children ages 12 to 17 may access exhibits during official exhibit hours only if they register, pay appropriate fees and are accompanied by an adult at all times.
- Children between the ages of 12 to 17 will not be permitted in exhibit areas during installation and teardown.
EBACE will not be held responsible by or for any cause whatsoever. ication with them while at the event.
Smoking
EBACE is a non-smoking event.
- In Geneva, smoking is prohibited in all public areas. This includes electronic cigarettes, as well as vaping.
- All Palexpo premises, as well as the display, are considered public areas. Smoking is, therefore, strictly prohibited.
- All users and guests of EBACE are required to adhere to this regulation. Companies and individuals found to be in violation of this regulation risk being fined.
Security
- While EBACE exhibits are open, a limited amount of perimeter security staff will be provided.
- Notwithstanding the foregoing, EBACE, Palexpo SA and Geneva International Airport will not be liable for loss or damage to an exhibitor’s property, as further provided in the Exhibitor Contract Terms & Conditions.
- Exhibitors are advised to obtain additional insurance coverage in advance to cover losses such as theft and damage to property.
- Exhibitors should ensure valuables are always secured under lock and key, but especially during move-in and move-out.
- Exhibitors/EACs are encouraged to remove all high-value items (electronics, aircraft models, fragile items, etc.) promptly at the close of the show on Thursday, 22 May.
- Order forms for additional security will be provided in the Exhibitor Service Kit
