EBACE2022 Privacy & Cookies Policy

Updated May 2021

EBACE, LLC, a Delaware LLC, (“EBACE” or “we“), located at 1200 G Street NW, Suite 1100, Washington, DC 20005, United States, is committed to protecting the privacy of visitors of the website, EBACE.aero, and registrants for the EBACE event (together referred to as “Services“).

This Privacy Policy describes the current EBACE policy on how we use personal information such as Personal Data that you provide through EBACE.aero.

Please review the entire Privacy Policy carefully. If you have any questions about this Privacy Policy or the Personal Data we may have on file and how we use it, please contact EBACE:

1. Accountability

EBACE is the data controller with regard to the collection, processing and use of Personal Data in the context of the Services.

2. Collection of Personal data

This Privacy Policy covers Personal Data. Personal Data means any information relating to an identified or identifiable natural person, such as name, mailing address, email address and telephone number, and may also include additional information provided to EBACE (“Personal Data“). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

In addition to Personal Data, EBACE automatically collects network information such as IP addresses and hostnames, as well as web browser information such as browser type, computer operating systems and screen resolutions. This aggregate visitor data does not provide any information to directly identify any persons, and is used by EBACE to improve EBACE.aero, track usage, to improve services and for security purposes.

2.1 From General EBACE.aero Visitors

EBACE does not collect any Personal Data from visitors browsing EBACE.aero unless they voluntarily submit information through online forms requesting additional information. In this case the data processing is necessary to answer the information request.

2.2 From NBAA/EBAA Members, Event Registrants and Other Customers

Some Personal Data, such as name, mailing address, email address and telephone number, are collected during the event registration process, exhibit space applications and other online orders. This information is used for the registration, for transactions or other orders initiated by event registrants or other customers. Such processing is necessary to perform the contract entered into between EBACE and the visitors of the event or, as the case may be, other customers.

Additionally, for some email messages sent in HTML format by EBACE to National Business Aviation Association, Inc. (“NBAA”) and European Business Aviation Association (“EBAA”) Members, event registrants and other customers, EBACE will collect specific information regarding what the recipient does with that email. For those email messages, EBACE or its service providers can track whether a recipient opens the message and subsequently clicks through to links provided in the message. EBACE uses this information only to enhance its products and distribute information about these products. This information is not sold or disclosed outside of EBACE unless indicated on the registration form or as specified below. This data collection and processing is based on the consent of the NBAA or EBAA Members, event registrants or other customers.

3. Use of Collected Personal Data

EBACE uses information voluntarily submitted by NBAA and EBAA members and other customers in a variety of ways listed below. If you do not want your information used in these ways, you may follow the instructions below or choose not to submit your Personal Data to EBACE. However, if the respective information is required for providing a service, we then may not be able to provide the service.

EBACE will not use your Personal Data for purposes that are different than those detailed below unless we ask for your permission to do so.

3.1 Product Offers and Other Announcements

EBACE uses names, mailing addresses, email addresses and phone numbers to communicate product and service offers or informational updates that we think may be of interest to you. This data processing is based on the legitimate interest of EBACE in marketing its products.

3.2 Developing EBACE Products and Services

EBACE uses all Personal Data collected, including demographic and geographic information about its registrants, to improve its website content, to respond to visitors’ interests, needs and preferences and to develop new products and services. Processing for these purposes is based on EBACE’s legitimate interest to maintain and improve its business.

4. Disclosure and Sharing of Collected Personal Data

4.1 Disclosure to NBAA and EBAA

EBACE may share all Personal Data collected with employees, agents and contractors of the NBAA, who have a legitimate business need for such information, by incorporating it into the main customer database of the NBAA, and to the EBAA for the same purposes and interests. In particular, EBACE discloses Personal Data collected from registrants for the EBACE event, who are not members of the EBAA or the NBAA, to the EBAA for the purpose of obtaining a membership to the EBAA for a limited time, which is mandatory for such non-members in order to register for the EBACE event. Such legitimate business needs comprise direct marketing purposes regarding future conventions and conferences and NBAA and EBAA products and services.

4.2 Disclosure within EBACE and to EBACE Service Providers

EBACE may share all Personal Data collected with EBACE service providers who provide services in support of the EBACE.aero website or the EBACE event. EBACE service providers are processing the Personal Data only on behalf of EBACE, and are legally and contractually obligated not to sell, rent or share this information with any other companies or partners. The only authorized use of Personal Data is in regard to offers directly related to the service they are providing to EBACE. EBACE service providers may not contact you for any other reason or without knowledge of EBACE.

4.3 EBACE and Exhibitor Announcements to the Press

Personal Data of credentialed members of the press collected when registering online will be made available to EBACE exhibiting companies through the password-protected Exhibitor Service Center. Registered members of the press may receive EBACE news and announcements by email from EBACE and exhibitors. Except as described in section 4.4, Personal Data of other, non-press attendees will not be shared with EBACE exhibiting companies. Disclosing the data supports the exchange of information that is relevant for the press, and therefore is based on a legitimate interest of EBACE and of the credentialed members of the press.

4.4 Disclosure to EBACE Exhibitors

Personal Data of attendees who allow an exhibitor to scan their registration badge during the EBACE event will be shared with those exhibiting companies. Disclosing the data helps connect buyers and sellers and is based upon the consent of attendees.

4.5 Disclosure to Legal Authorities

EBACE may disclose Personal Data when it believes it is necessary in order to protect the legal rights of EBACE, to protect the interests of NBAA and EBAA Members and the business aviation community, to protect the safety and security of visitors to EBACE.aero, to protect against fraud or for risk management purposes or to comply with the laws or legal processes. In these cases the disclosure of the data is necessary for compliance with a legal obligation or constitutes a legitimate interest of EBACE.

4.6 Credit Card Account Information

EBACE does not disclose credit card account information that you may voluntarily provide to us during transactions by phone, facsimile or through our secure website to anyone other than the credit card company that validates the charge for processing purposes. In this case the data processing is necessary for the performance of the relevant contract. For your own personal security and privacy, EBACE encourages the use of our secure website to communicate credit card information to EBACE.

5. Storage Location and Retention Period

Your Personal Data will be stored in databases of the NBAA and, where appropriate, on servers located in the USA. We store Personal Data in accordance with our data retention policy, and only as long as necessary for the purposes for which the Personal Data were collected and are processed.

6. Security of Your Personal Data

EBACE has implemented and uses reasonable security measures to safeguard and protect your Personal Data against loss, theft or unauthorized access and use, disclosure or modification. In addition, EBACE uses reasonable methods to make sure your Personal Data is accurate, up-to-date and appropriately complete.

7. Collection of Usage Information

EBACE may also collect information about its usage from the EBACE.aero website visitors (“Usage Information“). This Usage Information may be collected by or shared with third-party vendors and partners, such as Google.

EBACE and its partners may use cookies and other technologies to automatically collect Usage Information, such as location, time zone, IP address, browser type, pages viewed, referral sources and frequency of visits. This Usage Information is used to improve and optimize EBACE.aero, track usage, market products and services and for security purposes. Where required by applicable law, we will seek your consent to collect certain Usage Information.

EBACE may use tools, such as Google Analytics for display advertising and remarketing with Google Analytics. These tools allow EBACE to promote our products and services to website visitors after they have visited the EBACE.aero. You may configure your browsers to reject all cookies if you do not want cookies to be placed on your browser. You may also opt out of Google Analytics for display advertising by visiting the Google Ads Preferences Manager or you may install the Google Analytics opt-out browser add-on as well.

8. Links to Other Websites

EBACE.aero includes links to and advertisements for other third-party websites. EBACE takes no responsibility for the content or information contained on those sites. These websites may have their own distinct privacy policies or no posted policies at all, and may use your Personal Data in ways not permitted by the EBACE website Privacy Policy. EBACE encourages you to review the privacy policies of any site before providing your Personal Data to them.

9. Changes to This Privacy Policy

On occasion EBACE may revise this Privacy Policy to reflect changes in the law, business practices or features on EBACE.aero. If any of these changes impact the way we collect, process or use your Personal Data, those changes will be posted on this Privacy Policy and the effective date will be noted. Therefore, you should review the Privacy Policy periodically to remain aware of the current policies and practices of EBACE.

10. Rights of the data subjects

You have the right:

  • to access your Personal Data and copy it (right to access)
  • to rectify inaccurate Personal Data and, taking into account the purposes of the processing, to complete your Personal Data (right to rectification)
  • to erase your Personal Data as far as further legal requirements for erasure are fulfilled (right to erasure; right to be forgotten)
  • to restrict the processing of your Personal Data as far as further legal requirements are fulfilled (right to restriction of processing)
  • to receive your Personal Data which you have provided to the Services in a structured, commonly used and machine-readable format and to transmit those Personal Data to another controller without hindrance from EBACE and, where technically feasible, to have those Personal Data transmitted directly from EBACE to another controller as far as the further legal requirements are fulfilled, in particular if the relevant processing of Personal Data is based on consent or on a contract (right to data portability)
  • to object to the processing and use of your Personal Data as far as further legal requirements are fulfilled (right to object)
  • not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you (“Automated Decision-Making“) as far as the further legal requirements are fulfilled. EBACE currently does not conduct any Automated Decision-Making.

The further legal requirements are those under applicable statutory data protection laws. To exercise these rights or if you have any questions/comments regarding your Personal Data and its collection, processing and use, please contact:

If the processing of your Personal Data is based on your consent, you have the right to withdraw your consent concerning such data processing, at any time, without affecting the lawfulness of processing based on consent before your withdrawal, by sending a written request to this email address. Regarding data processing necessary to perform the contract or based on legitimate interest, your request to stop the processing may mean that you can no longer access our Services.

You have the right to lodge a complaint with the competent supervisory authority.

11. Contact Details

If you have any questions about, or updates to your Personal Data, please contact EBACE: